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Open Meetings Act |
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Minutes The Open Meetings Act requires that minutes be kept of all meetings, open or closed. Those minutes must include each item considered, the action taken on the item and the recorded vote. Description of the item must be sufficient enough for a person looking at the minutes can understand what the issue was. There is no time requirement for completing the minutes of a meeting. Generally, though, the Open Meetings Compliance Board recommends that meeting minutes be completed and approved on cycle with regular meetings. In other words, the minutes from March's meeting would be approved and available at the April meeting, minutes from the April meeting would be approved and available at the May meeting. In general, there is no requirement that minutes from closed meetings be made available even if the reason for closing the meeting disappears, such as after the sale or purchase of property. However, reason would suggest that once the need for secrecy had disappeared, the public body could make available the minutes from the closed meeting in which that topic was discussed.
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