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Common Records |
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Record: Government Contracts/Bid Process What it shows: Bids for government services show what a company agrees to do and how much it will be reimbursed for the services provided. Where to find it: Most government bodies have either a purchasing or accounting office that is responsible for maintaining these records. Most government bodies have established dollar limits that determine whether purchase of a product or service must be put out to bid. These documents also are available from the purchasing department. (Note: A government body may set a minimum amount before bidding is required. But even if the cost of an item falls below the threshold, records of the expense are public.) Why you need it: These records can help a business that is trying to get a government contract. Open bidding processes also assure that the best bidder is getting the contract and, if any bidder has a concern, he or she has the opportunity to file a complaint. It also assures the public can keep an eye on how the government body is spending money.
Record: Home builder registry What it shows: Names of contractors licensed in the state, as well as a history of complaints and any actions taken against the builder. Where to find it: The state Attorney General’s office maintains the list under the Maryland Home Builder Registration Act. Why you need it: To research builders before deciding to use them to construct your new house to ensure they do not have multiple complaints already filed against them.
Record: Jail rosters What it shows: The names of individuals residing in the local jail. Where to find it: At the jail. Why you need it: Having these records open assures people are not being held without charges, beyond the time imposed in their sentence or without the benefit of a speedy trial as required by law
Record: Land Transfers What it shows: Names of buyers and sellers of property, type of property and the selling price and taxes and fees paid. Where to find it: The Clerk of Courts Why you need it: Land transfers can show pricing of homes and land in the area. They can also be an early indication of possible development if, for instance, land with certain zoning designations is sold to a corporation or developer.
Record: Landlord/Tenant What it shows: These records can show whether landlords have a history of violations or problems within a community. Where to find it: Most communities have established livability codes, where they ensure that landlords keep their properties up to minimum standards. Communities that don’t have these codes may rely on the code enforcement officer to maintain records on any problem properties or landlords. Why you need it: Ensuring rental properties are up to code and property owners take care of their units is essential information for anyone in the market for rental housing.
Record: Marriage licenses What it shows: Legal marriages in a given jurisdiction Where to find it: The clerk of courts Why you need it: Entering into marriage is a legal contract and, as such, it is open to public scrutiny
Record: Nursing Home Inspection Reports What it shows: Rates nursing homes on established criteria to ensure they meet minimum standards. Where to find it: Nursing homes are required to post their latest inspection report. In addition, the reports are available at some local libraries, and they are available from the state Office of Health Care Quality. The state also operates a Web site with a searchable database of inspection reports. Why you need it: Determining that elderly loved ones will receive quality care is essential for families considering these facilities. The inspection reports ensure people have complete information on all facilities operated in the state.
Record: Occupational safety What it shows: Reports detail accidents and violations of established safety guidelines for businesses. Where to find it: The regional Maryland Occupational, Safety and Health office, under the Division of Labor and Industry. Why you need it: Tracking to ensure businesses maintain safe environments is essential to quality workplaces. Numerous violations or accidents can be an indicator of bigger problems within the business.
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